Optimizing Success Through Collaboration

Documentary Heritage Program

The Documentary Heritage Program (DHP) is a New York State program designed to locate, organize, and make accessible historical records that are critical to ensuring the survival of New York’s heritage. Established by law in 1988, the DHP is administered by the New York State Archives and is funded through the Local Government Records Management Improvement Fund. The DHP offers annual DHP Grants to not-for-profit organizations in New York State that collect, hold and make available historical records.

Effective July 1, 2014, CDLC is no longer providing DHP services. Please see below.

If you have questions or concerns, please contact the State Archives using the contact information below. If you are not sure where your question falls, please contact Susan D’Entremont ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) and she will help or refer you to the State Archives.

Please note that this does NOT affect New York Heritage. 

From Christine W. Ward, New York State Archivist and Chief Executive Officer of the Archives Partnership Trust: 

Dear regional archivists and service provider directors,

We are writing to let you know of changes that are planned for the regional services portion of the New York State Archives Documentary Heritage Program (DHP).  Our aim is to move the DHP in a direction that will bring the best quality and most comprehensive services to New York's historical records community with the resources available to us.

DHP Regional Services
For over 25 years the DHP regional services have provided technical assistance and training through contracts between the New York State Education Department (SED) and nine regional providers, which have included seven 3Rs library councils, the Museum Association of New York, and the Greater Hudson Heritage Network. We thank the organizations that have contributed to the success of this program and advancements in preservation and access for New York's heritage.

When the contracts between the SED and these agencies expire on June 30, 2014, there will be changes to the contractual process for operating this part of the program.  The DHP competitive grants program will not change and will continue to be operated from the New York State Archives' central offices. 

Service Delivery Changes
Instead of nine separate DHP contracts, the SED will seek a single, statewide five-year contract to deliver a set of supports and educational services for eligible archives, libraries, historical societies, museums, and other institutions that hold historical records and/or library research materials and operate programs to preserve them and make them accessible. The contract will cover DHP services and also incorporate elements of the New York State Library's Conservation/Preservation Program.

Interim Assistance
Until the new statewide contract is in place, the State Archives will provide basic support to the historical records community through email and phone communications and delivery of on-line resources. Repositories in need of archival assistance may contact Pamela Cooley at the New York State Archives (
This e-mail address is being protected from spambots. You need JavaScript enabled to view it , (518) 474-5393) starting July 1 and until further notice. For preservation-related assistance, organizations may continue to contact Barbara Lilley at the New York State Library ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it , (518) 486-4864.



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